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 Internet Rechartering


CHARTER RENEWAL 2023

Council Rechartering for 2023 starts on October 1, 2022

Due Into our Office no later than December 10, 2022

 

The Boy Scouts of America offers an online charter renewal process for units. Recently, this process was moved to improve systems and increase speed and efficiency in processes. Located at https://advancements.scouting.org, the new Internet Recharter system provides a more simplistic approach to the rechartering process.

Here is a step-by-step list and guide to help guide you through renewing your unit’s charter in the internet rechartering system located in Internet Advancement.

IMPORTANT: Your charter is not complete until it has been submitted in Internet Rechartering and approved online or signed.

Before You Start

Here is a list of items you will want to prepare before you begin your recharter process:

Assign Key 3 Delegate Role In My.Scouting

The unit leader, charter org representative, and committee chair will have access to the Internet Rechartering System. If you would like to have someone else complete the charter renewal for your unit, the charter org rep will need to assign them as a Key 3 Delegate in the Organization Manager Tool in My.Scouting.

Check Your Unit Leader’s Youth Protection Training Status

All registered unit leaders must be currently trained in Youth Protection Training before your unit will be able to complete their charter renewal. The Internet Rechartering System will show which leaders must complete training, but this information can be viewed in advance in the Training Manager in My.Scouting.

Collect Applications for New Youth and Adults being added to the Charter Renewal

Before you start have new youth and adults complete their application online and accept them in the Application Manager tool in My.Scouting. If you have collected paper applications, be sure to check them thoroughly that they have been filled out completely and signed. During the process, you will be able to upload a scanned copy or picture to submit them to the council. For adult volunteers, a fully completed copy of the application, youth protection training certificate, and background check disclosure form will be required to register them in the unit.

Renewing Your Unit

Once you have finished preparing the items in the previous section, you are ready to start!

Review System Instructions

A detailed set of instructions and a walkthrough video are available to guide you through the process:

  • Internet Recharter User Guide | Download
  • Internet Recharter Presentation | Video
  • FAQ for Internet Recharter | Download

Login and Complete the Charter Renewal Process

Once you are ready to begin the process, log into internet advancement by clicking the link below. Your login information is the same as your My.Scouting login information.

https://advancements.scouting.org

The internet charter renewal process has been simplified. It will allow you to update unit positions, remove members, add members, and pay for your renewal in the system. Once you have made your changes, validated the charter information, and selected payment method, you will be able to post the unit to the council.

Charter Organization Approval

Charter Renewal Approval through Digital Signature

Once you have submitted the renewal online, an email will be sent for approval to the Charter Organization Representative (please contact them that an email was sent to them for their approval).

Annual Charter Agreement 

The Annual Charter Agreement requires three (3) signatures before turning in your charter renewal paperwork.It must be signed by the Charter Organization (this is the signature of the head of the organization), Charter Organization Representative (representative appointed by the head of the organization), and the Unit Committee Chair.  The other signature required is that of the Local BSA Council and will be signed when your paperwork is turned in.

Annual Charter Agreement (Packs, Troops, Crews): Click Here

(Exploring Annual Memorandum of Understanding found below)

Required Documents to turn in to finalize the renewal process

Please make an appointment to hand in the following items.  There will be a minimum of 3 charter renewal turn in nights/days that will be offered prior to December 10th (all charter renewals are due by December 10th)

  • Copy of your Approved Charter Renewal
  • Check for Payment if you didn’t pay online (Payments by credit card must be done in the charter renewal system and will not be accepted at the council office)
  • Annual Charter Agreement or Exploring Annual Memorandum of Understanding
  • Journey to Excellence Form:
  • New Applications Added to charter (remember to add fees due for 2022)
  • Proof of Youth Protection Trainings if listed as be needed
  • CBC Disclosure if listed as be needed
  • Check List | Download
  • Recharter Fee Summary Form | Download

Membership Fees for 2023

  • Youth - $75
  • Adult & Explorer Youth - $45
  • Council Fee - $30 (Insurance - $6, Program - $24)
  • Annual Charter Fee - $100
  • New Youth Member Fee - $25 (for new youth to BSA)
  • Scout Life - $15 (this fee is optional)
  • Pro-Rated Registration Fee Chart | Download

ALL CHARTERS ARE DUE IN THE OFFICE NO LATER THAN December 10, 2022

Please Note: Adults/Youth that register and pay online after October 1st will be charged for the balance of this year and all of next year.  Those payments will be removed form your charter fee for 2023.


Exploring Documents

Youth Application | Click Here

Adult Application | Click Here

Annual Memorandum of Understanding | Download

JTE Scorecard | Download


Units that have not completed their unit renewal by December 31, 2022 must stop all Scouting activity until the renewal is completed.


If you have any questions regarding the rechartering process, please contact your District Professional or email questions: 

Onondaga District: (716) 512-6212
Chris Matthewson Chris.Mathewson@scouting.org

Polaris District: (716) 512-6214
Brandon Blatz Brandon.Blatz@scouting.org

Red Jacket District: (716) 512-6208
Daniel Carpenter Daniel.Carpenter@scouting.org


District Turn in Nights/Days (subject to change):

Onondaga:
November 19th - Council Office 10am to 2pm
November 30th - Council Office 5pm to 8:30pm
December 10th - Council Office 11am to 2pm
 
Polaris:
November 3rd - Sanborn Fire Hall 7:30pm to 8:30pm
December 8th - Sanborn Fire Hall 7:30pm to 8:30pm
December 10th - Council Office 11am to 2pm
 
Red Jacket:
December 3rd - Trinity Episcopal Church, Hamburg 7:00pm to 8:30pm
December 10th - Council Office 11am to 2pm